eBay brand protection: A step-by-step guide to removing counterfeits (2026 edition)
33 mins

eBay brand protection: A step-by-step guide to removing counterfeits (2026 edition)

Key takeaways

  • eBay’s VeRO program provides a reliable foundation for brand protection.
  • Manual reporting is effective for low to moderate infringement volume.
  • Preventable reporting errors can delay removals.
  • Red Points enables scalable enforcement through AI-led enforcement and prioritization.
  • Seller-focused analysis reduces long-term recurrence of infringement.

What does it mean to protect your brand on eBay?

Protecting your brand on eBay means proactively identifying, reporting, and removing listings that infringe your intellectual property, while preventing repeat abuse at the seller and network level.

eBay brand protection allows verified rights holders to remove infringing listings through the VeRO (Verified Rights Owner) program, which is designed for accurate, rights-based enforcement at the listing level. 

For brands with limited catalogs or occasional infringement, eBay’s native tools are often sufficient. As catalogs grow and the same sellers repeatedly reappear, moving from manual to AI-led enforcement becomes crucial. This guide explains both the manual process and how brands can use Red Points to scale enforcement in 2026.

Dealing with unauthorized sellers on eBay?

How to manually remove fakes on eBay (step-by-step): The traditional way 

Manual removal of counterfeit listings on eBay follows a fixed, rights-based workflow designed for accuracy and compliance. This process is best suited to situations where infringement volume is manageable and seller behavior is limited. Each step is mandatory, evaluated independently, and does not rely on automation or proactive platform detection.

  1. Register your intellectual property

    eBay requires valid intellectual property ownership before it will process infringement reports. Brands must hold registered trademarks for brand names or logos, or registered copyrights for protected images and creative assets. Registration numbers must be provided and kept up to date.

  2. Join the VeRO program

    VeRO stands for Verified Rights Owner. It is eBay’s official program that enables approved rights holders to report intellectual property violations. Enrollment requires documentation review and approval before reporting access is granted.Screenshot of eBay’s Verified Rights Owner (VeRO) program page explaining how brand owners can create a VeRO profile to share trademark and copyright information and report intellectual property infringement.

  3. Submit a Notice of Claimed Infringement (NOCI)

    A NOCI is the formal mechanism used to report an infringing listing. Each notice applies to a single listing and requires selecting the most appropriate infringement reason. Reports are submitted using eBay’s VeRO reporting tools or designated reporting channels.Screenshot of eBay Notice of Claimed Infringement (NOCI) form used by intellectual property owners to report counterfeit or trademark violations under the VeRO program.

  4. Monitor for repeat listings

    Once a listing is removed, enforcement for that specific item is complete. Sellers are not automatically blocked from relisting or creating new accounts. For brands experiencing recurring infringement, ongoing monitoring becomes part of the manual process.

This workflow delivers predictable outcomes when enforcement volume remains low to moderate.

Manual vs. automated eBay brand protection

Manual and automated enforcement approaches both operate within eBay’s rules, but they serve different operational needs. Manual enforcement prioritizes accuracy on a listing-by-listing basis, while automation supports higher volumes and repeated seller behavior. The comparison below reflects observed enforcement practices across mature brand protection programs.

FeatureeBay VeRO (Manual)Red Points (Automated with expert oversights)
Detection methodKeyword-based, human-led searchesVision AI and image fingerprinting
Speed to removeObserved average of 1–3 business daysObserved average often under 2 days, case dependent
Scope of enforcementIndividual listing removalSeller-level pattern enforcement
Hidden listingsLimited visibility into altered titles or imagesDetects logo manipulation and low-quality images
Seller consequenceListing removalEscalation workflows and optional legal follow-up

The distinction is not effectiveness, but sustainability as infringement volume increases.

Beyond VeRO: How AI-powered brand protection platforms like Red Points scale enforcement

VeRO removes individual infringing listings, but it is not designed to manage high volumes of repeat seller activity. As infringement becomes repetitive, brands introduce automation to manage detection, prioritization, and recurrence within eBay’s enforcement framework. This is where Red Points is typically implemented.

Manual reporting is effective when infringements are isolated. When sellers relist frequently or operate multiple storefronts, enforcement efforts increase without reducing recurrence. Red Points shifts enforcement from reactive listing removal to structured, repeat-seller risk management aligned with VeRO submission requirements.

The core capabilities that enable this shift include:

Seller risk scoring

Seller risk scoring ranks sellers based on repeat infringement signals and behavioral patterns. Enforcement resources are directed toward accounts most likely to reoffend, reducing recurrence rather than simply increasing takedown volume.

Structured reporting workflows

Structured reporting workflows standardize VeRO submissions at scale. Claims are prepared and submitted using consistent evidence formatting and categorization, improving operational efficiency while removal timelines remain dependent on platform review and evidence quality.

Evidence validation frameworks

Evidence validation frameworks establish repeatable criteria for determining infringement. Brands may use targeted test buys, copyright-first enforcement to require original seller images, and documented repeat behavior to support claims. Automation handles scale, while human review evaluates high-risk or ambiguous cases.

Revenue recovery and cross-platform continuity

Revenue recovery programs, where legally viable, group repeat infringers into structured legal action to pursue account freezes or damages. Cross-platform intelligence links observable seller behavior across marketplaces using public and behavioral signals, reducing displacement after removal.

This model extends eBay enforcement from listing-level removal to structured, repeat-seller risk reduction without bypassing VeRO or platform policy.

Common VeRO reporting mistakes that delay removals

In a webinar with Red Points, Julien Dudoit, Deputy Head of Global Brand Relations, Legal/GR Intellectual Property at eBay, shared that most VeRO delays are caused by preventable submission errors rather than platform review time. eBay’s review teams can only act on clearly substantiated notices, and incomplete or misclassified reports often require clarification before action. 

The most common mistakes include:

  • Missing or outdated IP registration details: Registration numbers must be valid and on file before submitting claims.
  • Selecting the wrong reason code: The chosen infringement category must match the actual violation.
  • Incomplete authorization documents (LOA): When using a third-party provider, the letter of authorization must include required signatory contact details.
  • Combining multiple infringement types in one notice: If eBay requires selecting a single enforcement basis, stacking multiple claims can delay review.

Addressing these issues before submission reduces clarification requests and improves enforcement efficiency.

Red Points standardizes evidence capture, validates reporting inputs, and combines automation with human review for edge cases, reducing avoidable errors as enforcement volume increases.

Protecting your brand on eBay with Red Points

eBay brand protection is most effective when enforcement volume aligns with the tools used. For brands with limited catalogs or occasional counterfeit activity, VeRO provides a compliant and practical enforcement path.

As brands grow, enforcement needs evolve. Higher listing volume, repeat sellers, and international activity increase the operational burden of manual reporting. At that stage, brands often adopt Red Points to scale detection, prioritize enforcement, and reduce repeat infringement.

In 2026, effective eBay brand protection is layered. VeRO provides the foundation. Red Points provides the scale. Together, they allow brands to protect their presence on eBay while remaining aligned with the platform’s enforcement framework.

Frequently Asked Questions

How long does eBay take to remove a counterfeit item?

eBay typically processes VeRO reports within an observed average of 1 to 3 business days. Brands using Red Points often see faster observed averages due to automated detection and structured reporting.

Does eBay charge for the VeRO program?

No. VeRO is free to join. The primary cost of manual enforcement is internal time spent monitoring listings and submitting notices. Red Points reduces this workload by automating detection and reporting.

Does eBay’s VeRO program cover MAP violations or unauthorized resellers?

No. VeRO is designed for intellectual property enforcement only. It supports trademark and copyright claims, and in some cases other IP rights, depending on jurisdiction. It does not apply to MAP policies, selective distribution, or reseller contract disputes, which are commercial rather than IP issues.

Brands must distinguish between IP infringement and channel-control issues before submitting a claim. Filing out-of-scope reports can delay enforcement.
Platforms like Red Points help by separating detection from enforcement pathways, ensuring only IP-eligible infringements are escalated through VeRO while maintaining visibility into broader marketplace activity.

Can counterfeit listings reappear after being removed on eBay?

Yes. Sellers may relist products using new titles, images, or accounts. VeRO removes individual listings but does not automatically prevent relisting, which is why ongoing monitoring or automation is often required.

When should a brand consider using Red Points for eBay enforcement?

Brands typically adopt Red Points when infringement becomes repetitive, monitoring requires dedicated staff time, or the same sellers repeatedly reappear. Automation helps scale enforcement without increasing internal workload.

Looking for full coverage that scales with your brand?

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