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3 essential brand protection strategies for businesses of all sizes
Brand Protection
12 mins

3 essential brand protection strategies for businesses of all sizes

Table of Contents:

    Today, bad actors are using every tool at their disposal to commit brand abuse and sell counterfeit goods through online marketplaces, social media platforms, and ecommerce storefronts. In addition to trademark infringement, companies deal with revenue loss, social media impersonation, and cybersquatters infringing on domain names. 

    So, what is brand protection? In a nutshell, a brand protection strategy safeguards a company’s intellectual property against counterfeiters, pirates, and infringers. However, not every brand deals with the same level of abuse and infringements, so an online brand protection strategy should be tailored to a brand’s unique situation.

    Our latest comprehensive guide for brand protection offers three main strategies brands can take depending on the stage of abuse that they encounter. In this article, we’ll summarize the main points of the report.

    In this article:

    • How to use a starter strategy for dealing with a few counterfeits
    • How to use an intermediate strategy to contain counterfeits across multiple platforms
    • How to use an advanced strategy to deal with a high volume of counterfeits and repeat infringers
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    Starter strategy: The foundation for a healthy brand

    At this level, your brand has just started to deal with the effects of counterfeiting or other types of brand abuse like domain impersonation. Or, perhaps you haven’t noticed anything like this happening yet, but you want to be on the safe side and start an online brand protection strategy early. The basic steps for a starter strategy are: 

    1. Make sure you meet the legal requirements
    2. Gather evidence on infringements
    3. Take action with manual removals

    Meet legal requirements

    The first step to successfully challenge suspected IP infringers and boost ecommerce revenue is to register your brands’ names and logos as trademarks and consider protecting every product with design and utility patents. Albeit costly, this is arguably one of the best investments to ensure businesses can effectively keep control of their brand both online and offline. 

    However, a commonly made mistake is to assume that covering all the countries where the product will be marketed is enough. In today’s digital age where counterfeits travel at the speed of light, trademarks should also ideally include regions with higher rates of counterfeit issues. This initial safety blanket will guarantee future successful enrollment in all major ecommerce’s free anti-counterfeit programs, such as Amazon Brand Registry or eBay Verified Rights Owner.

    Other quick wins that can go a long way when fighting against online infringers include sharing Non-Disclosure Agreements (NDAs) with prospective partners before agreeing to work with them, as partnering without protecting confidential information can otherwise put a brand at risk. Additionally, registering the most obvious domain variations for a brand is another effective way to protect a brand against cybersquatters claiming domain names to take advantage of genuine companies’ trademarks.

    What IP can be infringed?

    Let’s take a quick look at the types of IP that can be infringed online.

    • Trademarks are used by a company as a stamp of authenticity. Trademarks exist as words, symbols, shapes, colors, and also as the combination of some of these elements. Counterfeiting products infringe upon trademarks, they make use of such indicators to mislead or confuse consumers into thinking they’re buying goods that originated, are sponsored, or are affiliated with the brand in question. Counterfeits are often referred to as replicas, dupes, 1:1s, clones, as well as copycats, and knock-offs
    • Utility patents protect inventions, methods, and processes, such as a novel way to do something.
    • Design patents refer to the protection of novel ornamental or fanciful aesthetic features of a good or a packaging, taking into account shape, texture, material, and other elements that contribute to the visual of those features.
    • Copyright is a right granted to artists and creators to protect their artist’s work, be it written work like books and poems, artwork like paintings and drawings, music, film, and so on. Piracy is the unauthorized copying and distribution of copyrighted content.

    What now?

    Here are some useful resources to help you get started on how to register your IP: 

    1. American trademark made simple
    2. How to register a trademark in the United States 
    3. How to protect your business logo and brand
    4. The business case for protecting your design patent
    5. The essential guide to copyright
    6. Ultimate Guide to American Utility Patents

    Gather evidence

    Enforcement is based on proof of evidence which would need to comply with certain requirements in order to be admissible in enforcement proceedings. Most Intellectual Property Rights (IPR) protection actions, therefore, start with the process of collecting evidence. 

    In the world of proving the existence of IP, the burden falls on right holders to prove that its IP is being infringed upon. Depending on which platform you are reporting IP infringements, different evidence will be required from you. 

    Most common evidence required for social media platforms: 

    • Photos 
    • Videos 
    • Captions 
    • Comments 

    Most common evidence required for marketplaces: 

    • A screenshot or link to the infringing listings 
    • The location of the infringing listing material on said platform 
    • Description of the item, including details such as ID number, price, and seller details 

    Without this information at hand for each infringement, you won’t be able to proceed with the reporting process. 

    Next steps?

    Take action

    Once you have all the following information, you will need to make sure you comply with each platform’s individual reporting requirements and register your IP there. All major marketplaces such as Alibaba sites, Amazon, and eBay have different methods for registering your IP. For example, on eBay, this is done through its VeRO program. Registering your IP with the platforms will speed up most removal requests. You will also need to decide what type of infringement you are reporting, again depending on the infringement type you may require different evidence.

    What now?

    The internet and ecommerce have made it incredibly easy to infringe IP rights on an enormous scale, so it’s important to keep your rights protected everywhere. Identifying relevant platforms’ requirements and processes for takedown requests is key to ensuring your IP rights are being enforced on marketplaces and social media sites.

    Then one of the most accessible methods is to begin manually enforcing your IP rights. At low counterfeit volumes, this process can be completed in a few hours per week and blocks the connection between counterfeiters and potential customers.

    After sending a takedown request, make sure to check up on the status on a daily basis, and respond to potential counter-notices. 

    Follow the guides below for step-by-step instructions to manually enforce your IPR.

    1. How to report a counterfeit on Amazon 
    2. How to report a counterfeit in Aliexpress 
    3. How to report a seller on eBay
    4. How to remove a counterfeit on MercadoLibre
    5. How to report a counterfeit on Facebook

    Intermediate strategy: Plan for success

    As your brand grows, you may find that many counterfeiters want to siphon off some of your success for themselves. At this level, you’re frequently seeing counterfeits on several different platforms. After taking care of the steps outlined in the starter strategy, you can take more control over the situation. The intermediate strategy involves the following: 

    1. Set up your channel monitoring strategy
    2. Assess which part can be tackled with technology
    3. Educate your internal and external stakeholders

    Set up multi-channel monitoring

    It’s important to consider that brand abuse takes place on many different channels. An increasingly higher percentage of fake items are sold via social media and marketplaces, away from the more traditional ecommerce sites. 

    One way to find this out is to audit your brand IP infringements: where do they take place and how frequent are they? There are a number of brand abuse monitoring services that offer a wide range of protection, from multinational protection services to traditional legal firms or smaller tech-based solutions. This will allow you to prioritize where the threat is biggest and thus where you would like to focus your resources. 

    As a first step, you can also take advantage of our free Brand scan to analyze your level of counterfeits online.

    In addition to this, it’s good practice to consider your own target market. Where will they look for your products and for products like yours – will it be through apps, social media, or ecommerce sites? Also, consider your geographic focus. A combination of these factors will help you build a clear picture of what kind of service you need.

    Pro tips:

    • Create a black & white list to identify official sellers vs repeat infringers
    • Keep an eye out on new counterfeit indicators trends, and understand patterns counterfeiters are following 
    • Consider hiring a dedicated member of staff to gather information and send removal requests
    • Start implementing a system to centralize all this information

    Use tech to your advantage

    First, you may be considering using a traditional legal firm, however, while they can handle cases of brand abuse, manual searches, and low-tech scans are simply not efficient enough for modern threats: counterfeiters are able to create hundreds of listings that are nearly impossible to detect by the naked eye. 

    No modern-day brand can afford to rely only on traditional methods of finding counterfeits. Technological solutions do not replace an existing legal or brand protection team, the technology allows teams to work with greater efficiency, freeing them from searches and submitting removal requests; it lets them deal with the more complicated stuff.

    Besides these, leveraging AI technology can help address one of the biggest challenges borne out of the advent of the internet — mass online counterfeiting. The sheer volume of online retail platforms and the speed with which counterfeiters can now produce and advertise fakes has rendered traditional IP enforcement methods clearly insufficient.

    Choosing the right Brand Protection Solution

    There are a number of services that offer a wide range of protection, from multinational protection services to traditional legal firms or smaller tech-based solutions. Whether you are choosing a tech-led or traditional-based solution for your brand, there are some key factors to consider before you select your solution.

    The right brand protection service will prevent and respond to any cases of unauthorized trademark use. It, therefore, protects you from loss of revenue and crucial damage to your brand equity.

    What now?

    Here are 6 key metrics/considerations to have in mind when choosing a brand protection platform:  

    • Always-on: Is the brand protection service scalable according to the type and size of incidents that you have?
    • Reach: Are you looking to resolve a single case or multiple ones at the same time?
    • Efficiency: Speed in removing infringements is crucial in a brand protection solution.
    • Reporting: A good system should do more than simply detect infringements – it should be able to report sellers of particular risk.
    • Auto-learning: The best Brand Protection platforms should learn from their search results.
    • Industry expertise: A great solution should include expert analysts who can direct the technology.

    Educate stakeholders

    When you employ a brand protection platform, you aren’t just protecting your business from counterfeiters. You’re also enabling it to grow faster and stronger. An effective online brand protection strategy allows you to recapture revenue, enjoy direct cost savings, and safeguard your marketing campaign investment. Ensuring authentic brand experiences has the added benefit of solidifying brand reputation while reducing instances of online fraud, bad customer experiences, and unauthorized channels.

    That’s why it’s important for you to educate key stakeholders within your organization across Sales, Marketing, Digital, Legal, Manufacturing, Supply Chain, and Finance departments so they can enjoy the benefits and outcomes of a strong brand protection strategy. 

    Here are some direct benefits linked to modern brand protection:

    1. You’ll save more time

    You can try to fight infringements all by yourself, but that will take time. How many counterfeit sellers can you stop on your own time? How many can you stop with a dedicated in-house person? Staying on top of each counterfeiter is more than a full-time job. Pursuing legal action with sellers and manufacturers in other countries takes a lot of time, and you could be investing this time in more strategic projects or other key areas of your business.

    1. You’ll see improved ROI

    In addition to time, by prioritizing online brand protection your business can mitigate risks and financial impact resulting from lost sales to counterfeits, stolen web traffic, brand impersonation, and fraud. With the right strategy in place, your company can see significant ROI. 

    1. You’ll maintain your reputation and brand equity

    There are many unfortunate things about counterfeit items, but one of the worst is that your reputation is tied to these products. People who don’t know they’ve got a fake will blame you for anything that goes wrong with it. From poor customer service to broken pieces, it all comes down to your brand.

    1. Other businesses will be more inclined to work with you

    Your brand doesn’t exist in a vacuum. Businesses are connected like branches on a tree. There are always other companies or people that you depend on. Unfortunately, fakes can cause branches on that tree to wither and die. In a more literal sense, the partnerships you have in your distribution chain can sour because of counterfeit products.

    You can avoid this by using a brand protection solution. With one in place, fake items won’t undercut the price agreements you have with your retailers. In turn, you’ll keep the trust you’ve built with them.

    What now?

    • To calculate the estimated revenue you could gain back from counterfeiters, request your custom ROI report today

    External stakeholders 

    Teach your customers to spot fakes

    The key to educating consumers about counterfeiting is to highlight aspects of your product that are the most difficult for counterfeiters to copy perfectly. This can include special details on the item’s packaging, special security tags or integrated technology such as blockchain, stitching and fabric on fashion products, serial codes, and any other relevant product details.

    Aside from aspects of the product, there are other details that can serve as key giveaways for checking an item’s authenticity. A product’s price can be a good indicator for instance. As counterfeiters’ biggest advantage over their legal competition is to undercut them on price, brands can outline clear pricing guidelines, under which any product sold could likely be a counterfeit. 

    The other products a seller has in stock are another good determiner of authenticity. Selling a limited range of products is often indicative of counterfeiting. Finally, the site security for websites – generally shown with a padlock to the left of the URL in a browser – is an important indicator of authenticity.

    Education about the harms of counterfeiting

    Having a customer base that is able to differentiate real from fake products is a good start – but the process isn’t over yet. There is a difference between deceptive and non-deceptive counterfeiting. Having people be able to spot a fake helps them from being tricked. 

    What now?

    • The next step for a brand’s education strategy – the why part. This problem is greatly accentuated during times of mass consumerism like on Black Friday, so it’s important to offer consumers a clear picture of the negative ramifications of buying fake products.

    Advanced strategy: Stay ahead of the game

    An advanced strategy for online brand protection brings things to a new level. At this stage, you are dealing with a high volume of counterfeits and have noticed that infringers keep coming back. Here’s what to do: 

    1. Connect the dots to find the source of the problem
    2. Move into business intelligence gathering mode 
    3. Integrate online and offline brand protection efforts

    Connect the dots

    Adopting a proactive approach to IP infringements helps brands excel in the fight against fakes. Having the right insights to make informed decisions can shape the difference between a regular or an outstanding brand protection strategy.

    Traditional brand protection is based on a reactive approach. For instance, once an IP infringement is detected, businesses do their best to take them down as fast as possible. Nevertheless, what if they were able to have the tools and information needed to get ahead of the game, and reduce the risk of future infringements?

    Clustering technology gathers IP infringement data points across online platforms and automatically connects them to help uncover counterfeiters’ identities.

    Adopting a proactive approach to IP infringements helps brands carry out more impactful and long-lasting actions when it comes to fighting counterfeiters.

    What now?

    • Prioritize your legal actions based on data: Who is behind different seller names? Which infringer is hurting your brand the most? Know where to focus and have the highest impact.

    Gather business intelligence

    A strong brand protection strategy is about a lot more than “just” taking down fakes. The good news for brands is that Red Points’ Brand Protection Platform can process a large amount of information and get smarter and faster as it learns from new customer cases, meaning it can offer actionable data to help improve companies’ IP strategy and zero in on brand abusers.

    And the good thing is, this valuable data doesn’t have to be used for brand protection enforcement alone. By approaching your data from different angles and making it available to various teams throughout your organization, you can optimize marketing workflow, pricing, products, promotions, customer service, distribution, and other areas of your business.

    Below are several examples of how monitoring online counterfeiting activity yields intelligence to inform business decisions across your company. 

    Maximize your marketing investments

    By using your branded keywords, imposter sites negatively impact your organic search traffic. Another common practice is for counterfeiters to run their own search advertising campaigns to promote their fake products. 

    By leveraging Brand Intelligence data, your Marketing team can have visibility on the keywords counterfeiters are using to drive traffic to their fake listings. With this information, your Marketing team can make smart decisions for your company’s strategy, and ultimately make your advertising dollars go a long way. Paying to rank for your own brand name on search engines not only reduces counterfeiters’ ability to rip your brand off, it will also help defend from legal competitors drawing traffic from your brand name to their own website.

    Get a higher return on innovation

    You know the hours, months, and years that go into creating a new product. It’s not easy. 

    That’s why protecting your brand is also about protecting your creative investment. Your company has put the work into building the product, and it should be able to reap the rewards

    By learning from your mistakes, and enhancing your branding-related issues, you can constantly improve your product offerings. What’s next for your product? A new generation? A different and complementary item? An automated platform lets you keep the wheels of creative design rolling ahead into the future.

    Create a favorable environment for your sales team  

    In addition to time, cash flow is also very valuable for an organization. However, counterfeiters can slow that river to a trickle. This happens through the impact of fake products on your market. If there are counterfeiters claiming to have your product for sale at half the price, then it’s inevitable that a substantial number of your customers will choose the fake – whether they know it’s fake or not.

    For example, let’s say you sold 1000 items in a period. In the same period, counterfeiters sold 200.  Chances are, a significant number of those 200 people would buy the real thing if the counterfeit wasn’t available to them. That means you could have many more sales in this situation. Imagine how your sales targets and bottom line could be positively impacted. You could be directly impacting your growth with these additional sales.

    What now?

    • Remember, it’s not just about counterfeits. A modern brand protection solution gives you eyes everywhere in your business. From boosting sales to saving time and money, there’s a lot that it can do to help you grow your brand.

    Integrate online and offline brand protection

    Many brand protection strategies still focus on bulk seizures, customs training, and border protection. However, offline practices are slow. Though these offline strategies are still important, they need to be augmented with online tools to combat fakes today. The synergy between analog and digital techniques can effectively uncover and combat counterfeit networks in the modern world.

    New digital investigative techniques are needed because infringers are constantly trying to evade capture. For example, many counterfeit sellers now use text overlayed on their product images. By doing this, they can provide product and contact details to human shoppers but avoid bots that search text for keywords. In situations like this, Optical Character Recognition (OCR)  is needed to scan images for words when a text-based search won’t work.

    This in itself saves many hours for legal teams that would have spent time manually searching for and logging each offense. With data gathered by technology, brands can choose which next steps to take. 

    What now?

    • The key takeaway is that the multifaceted problem of counterfeiting needs a multifaceted answer. When a brand protection strategy utilizes a combination of different online and offline tools, you therefore have a solid Brand Protection strategy in place to grow your business.
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